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Added Wizard for Month/Year End Close

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mpuckett
2026-06-09 18:48:52 -05:00
parent 9a9f890494
commit 599465bdac
15 changed files with 1374 additions and 25 deletions
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90
server/db.js
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@@ -460,9 +460,38 @@ function initialize() {
expense_account TEXT,
pm_expense_account TEXT,
pm_clearing_account TEXT,
cwip_account TEXT,
gain_account TEXT,
loss_account TEXT,
proceeds_account TEXT,
retained_earnings_account TEXT,
updated_at TEXT NOT NULL
);
CREATE TABLE IF NOT EXISTS close_periods (
id INTEGER PRIMARY KEY AUTOINCREMENT,
entity_id INTEGER REFERENCES entities(id),
book_code TEXT NOT NULL,
period_type TEXT NOT NULL DEFAULT 'month',
fiscal_year INTEGER NOT NULL,
period_month INTEGER,
status TEXT NOT NULL DEFAULT 'open',
steps_json TEXT,
reconciliation_json TEXT,
totals_json TEXT,
notes TEXT,
started_by INTEGER REFERENCES users(id),
started_at TEXT,
closed_by INTEGER REFERENCES users(id),
closed_at TEXT,
reopened_by INTEGER REFERENCES users(id),
reopened_at TEXT,
created_at TEXT NOT NULL,
updated_at TEXT NOT NULL,
UNIQUE(entity_id, book_code, period_type, fiscal_year, period_month)
);
CREATE INDEX IF NOT EXISTS idx_close_periods_scope ON close_periods (entity_id, book_code, status);
CREATE TABLE IF NOT EXISTS alerts (
id INTEGER PRIMARY KEY AUTOINCREMENT,
type TEXT NOT NULL,
@@ -847,6 +876,13 @@ function migrate() {
rebuildReferenceValuesPerCompany();
rebuildAssetTemplatesPerCompany();
rebuildPartsPerCompany();
// Period close: extra GL posting accounts + per-company capitalization threshold.
ensureColumn('gl_account_defaults', 'cwip_account', 'TEXT');
ensureColumn('gl_account_defaults', 'gain_account', 'TEXT');
ensureColumn('gl_account_defaults', 'loss_account', 'TEXT');
ensureColumn('gl_account_defaults', 'proceeds_account', 'TEXT');
ensureColumn('gl_account_defaults', 'retained_earnings_account', 'TEXT');
ensureColumn('entities', 'capitalization_threshold', 'REAL NOT NULL DEFAULT 0');
backfillCompanyScope();
}
@@ -1072,27 +1108,49 @@ function seedReferenceValuesForCompany(entityId) {
// The defaults are the fallback accounts the depreciation/PM ledgers post to when an asset doesn't
// carry its own. Called during initial seed and when a new company is created.
function seedGlAccountsForCompany(entityId) {
if (!entityId || one('SELECT id FROM gl_accounts WHERE entity_id = ? LIMIT 1', [entityId])) return;
if (!entityId) return;
const ts = now();
const accounts = [
['1500', 'Fixed Assets', 'asset', 'debit', 'Asset cost / basis'],
['1590', 'Accumulated Depreciation', 'contra_asset', 'credit', 'Accumulated depreciation (contra-asset)'],
['2000', 'Maintenance Clearing', 'liability', 'credit', 'PM/maintenance clearing'],
['6400', 'Depreciation Expense', 'expense', 'debit', 'Periodic depreciation expense'],
['6450', 'Maintenance Expense', 'expense', 'debit', 'Preventative-maintenance spend']
];
for (const [code, name, type, normal, description] of accounts) {
run(
`INSERT OR IGNORE INTO gl_accounts (entity_id, code, name, type, normal_balance, description, active, created_at, updated_at)
VALUES (?, ?, ?, ?, ?, ?, 1, ?, ?)`,
[entityId, code, name, type, normal, description, ts, ts]
);
// Seed the starter chart only for a brand-new company, so deliberate later deletions aren't undone.
if (!one('SELECT id FROM gl_accounts WHERE entity_id = ? LIMIT 1', [entityId])) {
const accounts = [
['1010', 'Cash / Proceeds Clearing', 'asset', 'debit', 'Disposal proceeds clearing'],
['1500', 'Fixed Assets', 'asset', 'debit', 'Asset cost / basis'],
['1590', 'Accumulated Depreciation', 'contra_asset', 'credit', 'Accumulated depreciation (contra-asset)'],
['1800', 'Construction in Progress', 'asset', 'debit', 'Capital work-in-progress (CWIP)'],
['2000', 'Maintenance Clearing', 'liability', 'credit', 'PM/maintenance clearing'],
['3900', 'Retained Earnings', 'equity', 'credit', 'Year-end depreciation roll-forward'],
['6400', 'Depreciation Expense', 'expense', 'debit', 'Periodic depreciation expense'],
['6450', 'Maintenance Expense', 'expense', 'debit', 'Preventative-maintenance spend'],
['7200', 'Gain on Disposal', 'revenue', 'credit', 'Gain on asset disposal'],
['7300', 'Loss on Disposal', 'expense', 'debit', 'Loss on asset disposal']
];
for (const [code, name, type, normal, description] of accounts) {
run(
`INSERT OR IGNORE INTO gl_accounts (entity_id, code, name, type, normal_balance, description, active, created_at, updated_at)
VALUES (?, ?, ?, ?, ?, ?, 1, ?, ?)`,
[entityId, code, name, type, normal, description, ts, ts]
);
}
}
// Ensure the per-company posting defaults exist; backfill the close-account columns for companies
// seeded before the close feature (the ledgers post to these account codes regardless of chart rows).
run(
`INSERT OR IGNORE INTO gl_account_defaults (entity_id, asset_account, accumulated_account, expense_account, pm_expense_account, pm_clearing_account, updated_at)
VALUES (?, '1500', '1590', '6400', '6450', '2000', ?)`,
`INSERT OR IGNORE INTO gl_account_defaults
(entity_id, asset_account, accumulated_account, expense_account, pm_expense_account, pm_clearing_account,
cwip_account, gain_account, loss_account, proceeds_account, retained_earnings_account, updated_at)
VALUES (?, '1500', '1590', '6400', '6450', '2000', '1800', '7200', '7300', '1010', '3900', ?)`,
[entityId, ts]
);
run(
`UPDATE gl_account_defaults SET
cwip_account = COALESCE(cwip_account, '1800'),
gain_account = COALESCE(gain_account, '7200'),
loss_account = COALESCE(loss_account, '7300'),
proceeds_account = COALESCE(proceeds_account, '1010'),
retained_earnings_account = COALESCE(retained_earnings_account, '3900')
WHERE entity_id = ?`,
[entityId]
);
}
function seed() {